General rules

Children on the premises

For safety reasons, persons under the age of 18 may not be in the event halls during construction work or tear-down regardless of whether they are alone or accompanied by an adult, this is because our halls are considered to be a construction site during these times. During the official installation and dismantling persons under the age of 16 may not be in the event halls.

Alcohol, smoking and drugs

The consumption of alcohol on Stockholmsmässan’s premises is forbidden during construction and tear-down of events. If you, as an exhibitor, would like to serve beer, wine or spirits in your stand during an event you need to contact Mässrestauranger AB, who has the only liquor license valid on the premises. Mässrestauranger are present at the facility and can provide chilled beverages, glasses and staff. Contact Mässrestauranger via montercatering@massrestauranger.se or +46 (0)8-7277240.

Smoking is forbidden throughout the entire venue in accordance with Swedish legislation. You may smoke outdoors in designated areas. Under no circumstances may drugs be brought onto Stockholmsmässan’s premises.

Music and images

All playback of music, screening of movies, photography or similar activities in the event halls must comply with copyright legislation. You must obtain Stockholmsmässan's prior approval for use of your own wireless network. Please contact Event Services for approval and a quotation if required.

Private vehicles

You are not allowed to drive or wheel trailers, cars or other vehicles into the venue without a special permit, which can be acquired from Event Services. The same applies to work machines.

Always park your vehicle in designated spaces. Please note that you are not allowed to park in front of gateways, doorways or loading ramps and you are not allowed to leave your engine running in loading zones.

Please note that for environmental reasons you are not allowed to let your vehicle idle in or outside the halls. The fuel tank should be fitted with a locked lid. On LPG-powered vehicles, the main tap closest to the tank (container) must be kept closed for safety reasons.

Construction rules

All construction work and structures must comply with the Swedish National Board of Housing, Building and Planning's Building Regulations (BBR) and Construction Regulations (EKR). All material selections must be classified according to relevant fire safety regulations. (www.boverket.se)

Limits for construction work

All work that affects Stockholmsmässan’s property may only be carried out by staff authorized by Stockholmsmässan, for example hanging wires from the ceiling, anchoring machines to the floor, attaching devices to columns or beams and connecting electricity and water in floor channels.

Exhibitors and stand constructors or organizers are allowed to anchor objects to the floor provided they have obtained prior approval from Stockholmsmässan. Keep in mind that you may not anchor objects closer than one meter to a floor utility channel. Please contact Event Services for more information. You are responsible for restoration after the conclusion of the event. If you fail to comply, Stockholmsmässan will carry out the work and bill you for it.

Financial liability

Stockholmsmässan AB accepts no financial liability whatsoever for costs arising as a result of any waiting times in connection with e.g. installation/dismantling, delivery of products, etc.

Work environment responsibility

In your role as an exhibitor (or organizer), you assume responsibility for construction management and compliance with work environment rules and other applicable laws and rules. Alternatively, you may appoint a construction manager for your stand or construction at the event you are taking part in or organizing.

Stockholmsmässan accepts no liability whatsoever for construction design and construction responsibility, unless you order a stand or other construction work directly from Stockholmsmässan. In such cases, we guarantee compliance with relevant legislation and regulations. We accept complete design and construction liability for stands constructed by Stockholmsmässan.

Rubber mallets, dust extractors and climbing

Use a rubber mallet or equivalent to reduce noise levels when installing lighting girders. Climbing on girders is strictly forbidden. Saws, grinders, polishers or similar should be fitted with a dust extractor.

Protective railings

The construction of platforms, stages and catwalks exceeding a height of 60 cm must have a 110 cm handrail.

Safety inspection rounds

Representatives of Stockholmsmässan make regular safety inspection rounds before and during events to minimize risks of injury/damage and to ensure a high level of safety. Any issues raised during an inspection round must be remedied immediately. As an exhibitor or organizer, you will be billed for any costs arising as a result of such issues.

Safety shoes

According to the Swedish Work Environment Authority, the use of safety shoes is a necessity in areas where trucks may be in use. These rules apply at the production areas at Stockholmsmässan, during installation and dismantling of the stand. The employer is responsible for complying with the rules, meaning that you as an exhibitor or external stand builder is responsible for your staff wearing safety shoes. The safety shoes should have a toecap and a closed off heel, protection class level S1 at the lowest. Safety shoes can be bought at the fair’s Service Center or in most hardware stores.

Security

Stockholmsmässan has security staff on hand 24 hours a day. They can always be reached at +46 (0)8-749 99 11. Only the exhibition venue's security personnel may wear uniforms marked with “Security Guard” or “Guard” on Stockholmsmässan's premises.

It is up to each exhibitor and organizer to take required safety measures to ensure compliance with regulations and minimal risk of personal injury.

First aid

First aid is available in the venue. Resting rooms and first aid equipment are available at the Hall A entrance, and paramedics can be reached by calling +46 (0)8-749 41 61.

Accidents

If you are witness to or victim of an accident, no matter how small, you must contact a Security Officer by calling +46 (0)8-749 99 11 or going to the security station at the main entrance.

Emergencies

Evacuation or partial evacuation, if necessary, will be managed through Stockholmsmässan’s internal alert system. In such a case, an announcement will be made over the public address system. Immediately leave the building via the closest exit and go to the nearest assembly point according to our staff’s instructions. Once at the assembly point, you will be given information about what is going to happen next. When the emergency has been resolved, you will be either allowed back into the venue or advised to return the next day. If the latter is the case, you will not be able to go back into the venue to retrieve any clothes, bags, etc.

Order early for lowest price

Place your order on time to ensure the best possible service from Stockholmsmässan and to make sure you receive the products and services you need. If you place your order well before the event (exact dates can be found in the Event Planner or on the website for each event), you will be rewarded with our lowest price on products and services. A 30% surcharge will be added to orders for all products and services that are received after the deadline. Orders that are placed during the official installation or during the event will be subject to a 50% surcharge. However, this does not apply to quotations, plants and stand catering.

Fire safety

Stockholmsmässan’s emergency exit routes and emergency exit doors must be kept completely clear for safety purposes. If they are blocked, Stockholmsmässan is entitled at your - the exhibitor's or the organizer's - expense to dismantle or alter the construction and remove anything that presents an obstacle. You may also not conceal or build in front of fire-fighting equipment, fire alarm buttons, signs or similar.

Food smell and smoke

If you are planning to prepare food in your stand, you need written permission from us since the preparation of food creates a smell. You might need a fan. This applies to all activities that create smoke, the smell of food or gases. To receive permission, please contact Event Services.

Flammable activities

You need a written permit from Stockholmsmässan before you may start flammable (hot) work, such as welding, soldering, cutting, grinding, drying, heating or open flames. This applies during the construction period, official installation, ongoing events and during dismantling and the tear-down period.

A written permit is also required for the admission of explosives and pyrotechnics, as well as the handling of flammable liquids or gas. Apply for a permit from a safety supervisor no later than six weeks before the event.

Packaging and other materials

You are not allowed to keep packaging and other flammable materials in your stand or in the exhibition hall. Stockholmsmässan provides an empties storage service. Labels are available from the Service Center.

Materials that you leave behind in your stand after the event is over will be classified as waste. You will be billed for resultant waste disposal costs.

Stand ceiling, construction and decoration material

Stand walls and ceilings should consist of fire-retardant materials or Euroclass B-s1, d0, i.e. as good as or better than wood. Chipboard, non-porous fiberboard, plywood and similar are acceptable. You should display the type approval or certificate from the Swedish National Testing and Research Institute in your stand unless there is some other way for you to clearly show that approved material has been used.

Ceilings for covered or enclosed stands exceeding 30 sq. m. require sprinklers or fireguards. You can order them from Event Services. You will be charged in accordance with the price list. Cloth ceilings and other décor must be impregnated against fire. Impregnation agents are available for purchase from the Service Center.

Stand construction

Structures facing open spaces

We want the exhibition to make an open and attractive impression so we are restrictive about constructions that obstruct more than 1/3 of each open side of the stand. This may be permitted in exceptional cases, provided that such construction has received advance approval from Event Services and neighboring stands. You may not build or place decorations, signs or lighting across the aisles.

Stand dimensions and private stand systems

If an exhibit space with two partition walls is rented from Stockholmsmässan, the disposable stand width will decrease by three centimeters due to the construction of the partition walls. If you are going to build your own stand system, you must inform Event Services of this no later than four weeks prior to the event. Event Services can also provide assistance if you want the exact dimensions of the stand.

Height review and height exposure

We review everything that will be taller than 2.5 meters above the floor to ensure an attractive overall impression in the halls. The rule states that you may not obstruct another exhibitor, the construction must be safe and any other practical obstacles are not allowed. If you meet these requirements and inform your neighboring stands well in advance of the exhibition, you may build stand walls up to four meters in height. The side facing your neighbors should be white and smooth or as agreed between you and your neighbor. The exception to this rule is if you sell products that in their normal state are taller than 2.5 meters, such as cranes and flag poles. However, you may not hang a logo or company brand higher than 2.5 meters above the ground without an extra charge charge for exposure. A height review costs SEK 500. Height exposure includes all logos, company names and brands that are placed higher than 2.5 meters. If the products you are selling that are more than 2.5 meters tall in their normal state have recognizable markings, this is considered to be marketing exposure. Height exposure may not obstruct other exhibitors, it must be safe and it may not present any other practical obstacles. It must also be approved by your neighbors. Stockholmsmässan is entitled to demand that a structure be dismantled if you have not received a permit for height exposure. Contact information for your neighboring stands can be found on the height approval notification. In Event Planner you can rent wires, hoists and other components that you can use for tall structures. Height exposure costs SEK 4,500.